Custom Event Planning

You only have one opportunity to make a great first impression with your major meeting or event. That impression will determine whether the attendees walk away wowed and feeling that you exceeded their expectations. Make the best of that opportunity!

SCS will work with your organization and provide the necessary expertise and resources to support your organization's team or to totally execute the event. Let us help insure the success of your event. We can provide resources and expertise in all phases of the planning and execution including:

 

Pre-event Management:

• Development of Content and program with company
• Identify goals and objectives with your marketing team
• Create marketing and event plan with your team
• Preparation of production schedules, checklists, etc.
• Attending necessary conference calls
• Venue research and site selection
• Liaison between vendors and venues
• Prepare and manage banquet event orders
• Spec and coordinate audio visual requirements
• Speaker Management (work with speakers on pre-event details)
• Coordination of decor and/or centerpieces
• Coordination of on-site signage/visibility
• Management of budget and timeline
• Hiring of temp help if necessary
• Preparation of all badges
• Work with trade show service company on exhibit hall/space if needed (i.e. GES)
• Marketing consultation: (develop and review with company of materials, invitations, web banners brochure, flyers, etc.)

 


On-site Event Management:

• Management by a Principal of Speaker Consultant Services (SCS); includes an Event Management Team on site at each event
• Add additional staffers when needed
• Check in of all shipped materials, signage, etc.
• Registration of all attendees, sponsors and speakers
• Speaker management
• Audio visual management and set up
• Food & beverage management
• Signage set up
• Set up and management of all event space
• Decor/centerpieces
• Set up of marketing materials/giveaways
• Management of on-site staff
• Liaison with hotel representatives
• Return shipping of signage, materials, etc.

 

Post-Event Marketing Services:

• Communications program including print and e-newsletters designed to engage and communicate with attendees and registered attendees who could not attend in order to build community, drive sales and generate interest in new events, products and services
• Develop event attendee Web sites to further deliver content, value-add and promote new events to the attendee/customer audience with company
• Post-events reports and white papers including event evaluations
• Distribution of White Paper summaries for each event in both print and/or electronic format
• Market research designed and created to measure event effectiveness, content presented, and to help maximize sales and marketing follow-up initiatives

 

Other services available:

• Creation and management of registration web site
• Creation of Merchant Account to receive payment on-line
• Event Web Page Development and Content Management
• Event Customer Service
• Telemarketing
• On-Site Book Store Management
• Event Research -topics, locations, other events in same space
• Webinar development
• Speaker Research
• Creation of web video email marketing
• Association Management and Development
• Management of registration database
• Preparation of registration reports (pre and post event)
• E-mail confirmations to registered attendees
• Sponsor and Exhibitor management pre event and onsite
• Design pens, pads of paper, book marks, posters, exhibit displays etc,
• Media and Marketing Kits, special invite cards, letterhead
• Brochure, newsletters, flyers development
• Event and Marketing Consulting
• Complete transportation services
• Content development and research